The frequency of maintenance activities will also be determined by the type and
quantity of equipment covered by the schedule. The following list is only a rough
guide to appropriate timings for general activities.
Daily
- Check server error and usage logs to identify potential problems.
Weekly
- Check disk space on servers.
- Clean paper dust out of printers.
- Ensure that antivirus software is up to date.
Monthly
- Check batteries on laptops and mobile devices.
Quarterly
- Clean dust out of workstations.
- Clean keyboards, mice and other moving parts.
Annually
- Test uninterruptible power supplies.
- Check network wiring.
- Review the effectiveness of the preventative maintenance programme.
Additional Tasks
The above list is for guidance only and details of how to perform the tasks may be
found in the
preventative maintenance toolkit. The actual frequency of tasks needs
to be customised for use in your school and will be determined by factors such as:
- particularly heavy use of devices
- manufacturer’s advice for specific devices
- the environment in which the equipment is used or stored
- the quality (robustness) of the equipment
- experience of previous preventative maintenance activities (some devices are
best left alone).Â
